Back in the days before e-commerce, every job was billed using paper invoices, everyone was paid with paper checks, and all those paper records were delivered in person or sent in the mail. Back then it was easy to put together the information needed for an invoice. For the self-employed freelancer in the 21st century, things are no longer that simple and it affects what you put on your personalized invoices.
A job invoice is intended to provide an estimate to clients for how much a project will cost based on parts, labor, and other expenses. A job invoice is not the same as an official quote or contract. If you are a construction contractor or other service provider, you may need to offer clients an initial estimate to give them an idea of the scope of the project. While this is not an official quote, it is good to be realistic about potential costs so that clients understand what they are getting into. Consider providing more than one estimate - one based on the likely cost and another that includes costs for complications that could arise.
Smartsheet is a spreadsheet-inspired work management tool with robust collaboration and communication features. Its Google Docs integration and pre-built invoice tracking templates make it even easier to manage customer information, create, send and track multiple invoices at once, and quickly organize the details.
From consulting and freelancing to house cleaning and catering, both individuals and businesses can use service invoices to provide detailed billing information to clients. Simply describe the service provided, include the hourly rate or fixed charges, and add a tax rate if needed.
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